We are seeking a highly organized and personable HR & Administrative Support Specialist to provide confidential support across a variety of Human Resources functions. The ideal candidate will be detail-oriented, customer-service focused, and able to handle sensitive information with the utmost discretion. This role combines general administrative responsibilities with more technical HR support, including recruitment coordination, examination support, and data management.

Key Responsibilities

Provide confidential administrative support to HR leadership and staff.
Coordinate recruitment activities, including scheduling, candidate communication, proctoring examinations, and assisting with applicant processing.
Prepare and organize examination materials, documentation, and testing logistics.
Interact professionally with applicants, employees, and members of the public, ensuring a positive and service-oriented experience.
Maintain accurate records, track HR metrics, and support data entry and document management.
Assist with onboarding, employment processes, and other HR tasks as needed.
Manage competing priorities with accuracy, maintaining strict confidentiality at all times.
Adapt quickly to new systems, processes, and workflows in a fast-paced environment.

Ideal Candidate Profile

Experience supporting HR functions or working in a fast-paced administrative environment.
Strong interpersonal skills with the ability to communicate effectively with candidates, staff, and visitors.
Exceptional attention to detail and accuracy in all tasks.
Demonstrated ability to use sound judgment and maintain confidentiality.
Highly adaptable, able to learn processes and procedures quickly.
Strong organizational and time-management skills, capable of handling multiple priorities simultaneously.
Customer service-focused mindset with a professional and approachable demeanor.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.